When was the last time you left work frustrated by a tedious manual task that took the entire day? You arrive a coffee-fueled go-getter but depart a dejected drone facing an unyielding commute. And to make it worse, it starts raining the moment you leave. If you’re still using a labour-intensive paper process or relying on PDF downloads, email, or those free online form builders to manage your submission process, this will be all too familiar. It doesn’t have to be this way.
With Submit, you can leave the tedium behind and focus on the essential tasks. All the features you need to streamline your workflows in one secure location, allowing you to make better, faster decisions.
So without further ado, here are five ways Submit will save you time in 2019:
- Effectively collect what you need from the start
- Automate admin you despise
- Communicate and collaborate within the platform
- Powerful custom reporting
- Responsive customer support
Effectively collect what you need from the start
You need the right information to evaluate your applicants effectively. If not managed correctly, this degenerates into a process of long email chains, squiggly handwriting, and files with a laissez-faire approach to working. Luckily, Submit is the most versatile online submission platform available with over 38 different question types and accessible via any device.
Create anything from a simple contact form to complex grant management application forms. You don’t need coding or web design skills – select what suits you and modify until you’re happy. We accept all the classic upload formats; pdf, jpg, mov, mp4, etc. giving you the freedom to request, transcripts, photos, videos, whatever. Through seamless integration, we allow candidates to link to files on Dropbox, SoundCloud, YouTube, and Vimeo and enable you to collect fees through our Stripe partnership.
You can even load pre-set questions to answer live on video for applicants, and we’ll record them for you. No more scheduling of phone or Skype calls! We have made it super easy to get you the information you need from the start and allow your applicants to put their best foot forward.
Outdated collection methods aren’t only pain for you; they’re also a pain for your applicants. They might take forever to complete it. Or worse, they may decide not to apply at all. Think of all this like Field of Dreams. Only instead of “if you build it, they will come” it’s “if you make it simple, they will apply”.
Automate admin you despise
Ever faced a seemingly endless slog of copy and pasting the same email, digitising paper forms or sorting files into folders that make sense? Not only can these jobs be deathly dull to perform. They also leave an elephant-sized gap for clerical errors. Submit’s powerful workflow automation tools can help to reduce – or even eliminate – the time spent on mind-numbing and error-strewn processes.
Within the platform, you can easily update applicants with status notifications and reminders sent via email. You owe it to yourself to experience the freedom of automatically sorting and filtering applications, sending notification messages, moving applicants between stages, and assigning evaluations on a group basis with a single click. Automation can solve a significant issue with keeping applicants engaged and interested during a long-form submission. With a multiphase approach, you can invite successful applicants to the next phase of the submission process with simple auto-generated congratulations messages and invite to next phase email.
All you do is set this process up and watch applicants roll in for evaluation. It’s like shooting fish in a barrel but with a rocket launcher.
Communicate and Collaborate within the platform
Often collection can be the easy part. Once the intricate review process starts is when you start pulling your hair out! Coordinating with a multitude of different people in different departments and locations is nearly another full-time job in and of itself. Email chains as long as the Amazon pile up in your inbox. Though I’m sure, Amazonian tribes might be quicker to respond to emails than certain people in your office.
With Submit, you can communicate and collaborate with everyone within the platform. Keep all your communications securely within the app, and it is accessible from any device. Finally, you can get that GDPR gremlin off your back as we are fully compliant. No more posting or emailing confidential information to external evaluation members. Need to limit who has access? You can provide granular, role-based permissions to your staff and external reviewers and maintain audit trails of all actions. You won’t ever wonder again what the heck happened after you come back from your coffee break.
Powerful Custom Reporting
Ever have that anxiety dream when you’re sitting a test you’re unprepared for, and you’re naked too for some reason? Being even the slightest bit surprised in a review meeting can make you feel like that. Never feel this way outside your bedroom again. With Submit, you can easily create custom reports to analyse applicant and evaluation data. Filter by criteria to quickly identify the required data.
Share your data with others via CSV and PDF exports. And with a single click, create Excel-ready exports for evaluation, making archiving, reporting, and auditing simple — no more binders or awkwardly shuffling through reams of paper during presentations or meetings. Submit can also help you react quickly during the collection phase of your submission process. Keep track of application volume, review progress, and monitor applicant and admin activity, ensuring nothing falls through the cracks.
Responsive Customer Support
When switching over to a new system, teething problems can happen. Resolving any issues should be quick and efficient, whether they are small or significant. It’s pretty good then that we are obsessed with you succeeding with our platform. Our dedicated support team is available 24/7 and work hand in hand with our development team so their knowledge and expertise make it a cinch to troubleshoot and resolve any problems that may arise.
Our Help Centre is already 28 in-depth articles deep. These articles cover advice on creating engaging forms that stand out against the competition to information about how we handle and secure the data you share with our site.
If you’d like to learn more about streamlining your online submission process, talk to one of our senior solutions specialists today who will guide you through the process to see if Submit is the right fit for you.