Features That Streamline Your Entire Program - From Intake to Impact
Submit.com is purpose-built for governments, universities, foundations, and nonprofits that demand speed, control, transparency, and defensible decisions across grants, scholarships, and awards. Every feature replaces manual, spreadsheet-driven work with an intuitive, end-to-end platform.
Build Once, Run Every Program
Smart, Customizable Online Forms
Create branded, mobile-ready forms with branching, eligibility checks, and multi-step layouts to collect exactly what’s needed without back-and-forth. Forms support rich media and complex data while remaining easy to complete and manage at scale.
Multiphase and Multi-Year Submissions
Structure simple single-round calls or multi-stage, multi-year programs with phased submissions and renewals. Keep applicants and reviewers in sync as programs progress, without rebuilding forms or workflows each cycle.
API and Integrations
Connect Submit.com to existing systems and data flows to reduce duplicate entry and keep records aligned across finance, CRM, and reporting stacks.
Automate The Busywork, Accelerate Decisions
Auto-Reject, Auto-Score, Auto-Tag
Filter out ineligible submissions automatically, score against criteria as answers are entered, and tag applications for routing, cohorting, and fast reporting – cutting hours from screening and triage.
Score Bars and Collaborative Review
Guide reviewers to consistent decisions with scoring criteria and side-by-side comparisons, while comments and notes remain time-stamped and visible based on configurable privacy settings
Reminders, Routing, and Status Updates
Automate notifications to applicants and reviewers, route submissions to the right people at the right time, and keep everyone informed without manual follow-ups.
Collaboration Without Chaos
Granular Permissions and Roles
Control access by role and stage so administrators, reviewers, finance, and external partners see only what they need – reducing risk and confusion in high-volume programs.
Built-in Communication Hub
Keep messages, decisions, and updates in one place with an in-app mailbox and automated decision emails – no more scattered inboxes or missed context.
Anywhere, Any-Device Access
Compliance Assured, Audit-Ready
Full Audit Trails
Every action is tracked for accountability and oversight – supporting internal reviews, board reporting, and formal audits with confidence.
Data Security and Regulatory Alignment
Role-based access, encryption, and governance controls help align with requirements like GDPR and public-sector procurement standards (e.g., G‑Cloud listing).
Structured, Consistent Decisioning
Weighted scoring, standardized rubrics, and automated rules decrease subjectivity and reduce errors, reinforcing defensible allocation decisions.
Better Decisions Through Better Data
Real-Time Dashboards and Analytics
Fast, Flexible Reporting
Generate comprehensive reports by cohort, tag, score, or stage; download summaries to Excel with media links; and share program performance with leadership and stakeholders.
Single Source of Truth
Designed For Every Stakeholder
For Applicants:
- Branded portals, auto-save, eligibility guidance, and progress tracking reduce drop-off and improve experience from submission to award.
For Reviewers:
- Centralized queues, weighted score bars, side-by-side comparisons, and smart commenting keep review consistent and efficient - even at scale.
For Administrators and Finance:
- No-code workflow configuration, audit logs, exports, and integration options streamline operations from intake through post-award tracking and payments.
What Sets Submit.com Apart
End-to-End Lifecycle Coverage
From application intake through review, decision, payments, and post-award reporting – managed in one platform instead of spreadsheets and disconnected tools.
Automation that Actually Saves Time
Configurability Without Complexity
Trusted in Government, Education, and Nonprofits
Key Capabilities At-A-Glance
- Smart Form Builder with branching and eligibility
- Language Localisation of forms for applicants
- Multiphase and multi-step submissions
- Auto-reject, auto-score, auto-tag automation
- Score bars and collaborative notes
- Reviewer dashboards and role-based access
- In-app mailbox and automated decision emails
- Real-time dashboards and exportable reports
- API & integrations, single sign-on support
- Security, audit trails, and GDPR alignment