From Application to Audit Trail Reporting That Proves Your Process
Submit.com’s built-in scoring, tagging and reporting tools give your team a fully documented review process and leadership-ready insights from day one.
Leadership-Ready Dashboards.
Audit-Ready Reports.
Every score, tag, comment and message your team records in Submit.com feeds directly into the reporting tools your leadership team and auditors expect. Your data is already there. Here is how to use it.
A Review Process Built for Accountability
Whether you run a grant programme, an awards scheme, a funding application or anything in between, your admin team has a consistent set of tools to manage and assess every incoming submission.
Scoring
Evaluators score applications using criteria you define. Every score is attributed to the individual who submitted it. Where multiple evaluators are involved, scores are aggregated automatically, giving you individual and overall views side by side.
Tagging
Tags track where each application sits in your workflow, whether a simple status update or a multi-stage pipeline. Applied manually, they reflect real human decisions. Every tag action is logged so you always know who moved an application forward and when.
Commenting
Team members leave notes directly against an application, visible to the team but not the applicant. Your internal conversation stays in one place, tied to the relevant record, rather than scattered across emails or spreadsheets.
Messaging
Communicate directly with applicants without leaving the platform. Every message sent or received is stored against the application, giving you a complete, searchable record of every interaction without switching between tools.
Everything Your Team Does is Logged Automatically
Every score, tag, comment and message is recorded in Submit.com's Audit Trail. The trail logs who made each change, what was changed, and exactly when it happened. If you ever need to demonstrate that your process was fair and properly documented, the evidence is already there.
- Timestamped record of every action
- Named attribution for every team member
- Searchable log across your full programme
- No manual documentation required
Reporting That Works for Every Audience
Once your data is in Submit.com, a powerful set of reporting tools helps you make sense of it, whether you are preparing a board update, submitting to a funder, or simply tracking how your programme is performing.
Your Filterable, Exportable Dataset
The Form Summary gives you a live, structured view of all your submissions in one place. Filter by status, tag, date range or any answer given in your form. Sort, search and customise the columns displayed.
When you are ready, export the whole dataset as a CSV, whether that is a shortlist for a panel meeting, a full record for a funder report, or a working dataset for your team.
Visual Insights from Your Application Data
The Breakdowns section turns your form answers into charts. Any question in your form can become a pie chart or bar chart, showing how responses are distributed across your applicant pool.
Charts are filterable, exportable and ready to drop straight into a presentation or funder report, particularly useful for demonstrating strategic alignment and showing how your programme is reaching its intended audiences.
Financial Oversight at a Glance
For grant and funding programmes, Submit.com includes dedicated financial reporting tools. Track amounts awarded, amounts drawn down and remaining balances across your full portfolio.
Summary statistics cover the lowest, average and highest award values. Cumulative charts show how funding has moved over time, making it easy to spot trends and demonstrate progress to funders and boards.
Two Sides of the Same System
The admin tools and the reporting suite are not separate features. They are two halves of the same platform. The more consistently your team uses scoring, tagging and commenting, the richer and more reliable your reporting becomes.
Review Actions
Reporting Outputs
Submit.com is not just a place to collect applications. It is a platform that turns every decision your team makes into a data point you can stand behind.
Common Questions
Answers to the questions we hear most often about Submit.com's review and reporting features.
Want to Make the Most of These Features?
Get in touch with our team to explore how Submit.com's review and reporting tools can be configured for your specific programme. We are happy to walk you through best practices for your setup.
Visit Us
Submit Software Solutions Limited, The Rubicon Centre, Bishopstown, Cork T12 Y275
Organisations worldwide, from governments and universities to foundations and non-profits, trust Submit.com’s application management software to manage every stage of their entire lifecycle. From application intake to review, selection, payments, and post-award impact reporting-all in one adaptable, secure platform with ongoing support.