Multi-Phase Submissions
From initial expressions of interest to final reports, Submit lets you manage every phase of your application process in a single, connected workflow. No duplicate forms. No scattered data. No chasing applicants across systems.
Managing multi-stage processes should not mean managing multiple systems.
Most grant and award programmes do not end at the application form. There is shortlisting, interviews, due diligence and progress reporting, and each stage traditionally means starting again with a new form, a fresh spreadsheet or another email chain.
One process. Every stage. Zero duplication.
Phased submissions let you build a single, connected application process, however many stages your programme requires.
Screen applicants progressively
Break your process into distinct phases so applicants only see what is relevant to their stage. You rule out ineligible submissions early, reduce the burden on candidates and keep reviewers focused on the strongest applications.
Collect progress reports alongside the original application
Running a grant programme? Use additional phases to request budget updates, project milestones and outcome reports, all tied to the original submission. Every piece of information stays connected and in one place.
Introduce interviews at the right moment
Asking for a video interview too early puts applicants off. With phased submissions you can introduce higher-commitment steps, such as interviews or supporting evidence, only once candidates have shown intent.
Skip phases when needed
Not every applicant follows the same path. If a candidate needs to move ahead, you can invite them to any phase in your process, not only the next one. Flexibility is built in, without breaking your workflow.
Simple to set up. Easy to manage.
Create your phases
Name and build each stage of your process using your existing form-building tools. Use earlier applications as templates to move faster.
Invite applicants stage by stage
When a candidate is ready to progress, invite them to the next phase directly from their submission record, with no separate systems or manual tracking required.
Customise invitation emails
Each phase has its own invitation email template, so candidates receive the right message at the right time. Every template is editable to match your brand and tone.
Keep everything connected
All phases, all responses and all history are held together under one submission. No switching between systems, and no chasing data across platforms.
Built for programmes with more than one stage.
From community grants to national awards, phased submissions flex to fit your process.
Multi-phase submissions: common questions
What are multi-phase submissions?
Multi-phase submissions, also called phased submissions, let you split a single application process into connected stages such as initial application, shortlisting, interview and progress reporting. Each phase has its own form and invitation email, and every response stays linked to the same submission record.
How do phased submissions reduce reviewer workload?
By screening applicants progressively, you rule out ineligible entries at an early, lighter stage before asking for detailed information. Reviewers then spend their time on a stronger shortlist rather than on submissions that were never eligible.
Can an applicant skip a phase?
Yes. You can invite a candidate to any phase in your process, not only the next one, so applicants who need to move ahead can do so without breaking the workflow.
Does all the data stay in one place across phases?
Yes. All phases, responses and history are held together under one submission, so original application data and later information such as budget updates or outcome reports remain connected in a single record.
See phased submissions in your own process
Book a demo and we will show you how to run every stage of your grant, award or scholarship programme in one connected place.
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Submit Software Solutions Limited, The Rubicon Centre, Bishopstown, Cork T12 Y275
Organisations worldwide, from governments and universities to foundations and non-profits, trust Submit.com’s application management software to manage every stage of their entire lifecycle. From application intake to review, selection, payments, and post-award impact reporting-all in one adaptable, secure platform with ongoing support.