Reporting & Data Extraction
Grant reporting and data extraction that proves your process
Turn every application, score, tag and funding decision into audit-ready reports. Filter and chart your data, then export it to CSV for boards, funders and auditors. One platform for grants, scholarships and awards.
Book a demoWhat is grant reporting and data extraction?
Grant reporting and data extraction is how a submission platform collects application, review and funding data in one place, then lets teams filter it, turn it into charts, and export it as structured files for analysis and sharing. Submit.com adds a full audit trail, so every reported figure traces back to a logged, timestamped decision your team can stand behind.
Why reporting is where grant programmes are won or lost
Collecting applications is the easy part. The hard part comes when a board, a funder or an auditor asks a question and the answer is scattered across spreadsheets, inboxes and shared drives. Small teams lose days rebuilding numbers by hand, and every manual copy-paste is a chance to introduce an error.
Submit.com is built so the reporting work happens as you go. The disciplined review your team already does, scoring, tagging, commenting and moving applications through stages, becomes structured data you can report on at any moment. You are not building reports at the end of a cycle. You are reading them.
Your audit trail is your report
Every action in Submit.com is logged, timestamped and attributed to a user. The trail records who made each change, what changed, and exactly when. If you ever need to show that a process was fair, consistent and properly documented, the evidence is already there.
This is the difference between a place to collect applications and a platform that turns every decision into a data point you can defend. The more consistently your team scores, tags and comments, the richer and more reliable your reporting becomes.
Can you export grant application data to CSV?
Yes. The Form Summary gives you a live, structured view of every submission in one place. Filter by status, tag, date range or any answer given in your form. Sort, search and customise which columns appear. When you are ready, export the whole dataset as a CSV for further analysis or sharing.
This is the go-to view for a shortlist ahead of a panel meeting, a full record for a funder report, or a working dataset for your team. Exports are also available as Excel, and application questions and tables can be pulled cell by cell into a report.
Turn form answers into charts your board can read
The Breakdowns section turns any question in your form into a pie chart or bar chart, showing how responses are distributed across your applicant pool. Charts are filterable and exportable, ready to drop straight into a presentation or report. If you use a location question, the platform can plot answers on a map, so you can see where applicants are based.
Illustrative charts. Breakdowns are generated from your live form data.
Can I track drawn-down funding across a portfolio?
Yes. For grant and funding programmes, Submit.com includes dedicated financial reporting. Track amounts awarded, amounts drawn down and remaining balances across your full portfolio. Summary statistics, including lowest, average and highest award values, give you the context to report accurately and plan ahead. Cumulative charts show how funding has moved over time, so trends and progress are easy to demonstrate.
Awarded
Full portfolio
Drawn down
Tracked in stages
Remaining
Always current
What you can report on and export
| Reporting tool | What it does | Best for |
|---|---|---|
| Form Summary | Filter by status, tag, date or any answer; customise columns; export to CSV or Excel | Shortlists, funder records, working datasets |
| Breakdowns | Turn any question into a pie or bar chart; map location answers; export visuals | Board packs, funder presentations, demographics |
| Grants Reporting | Track awarded, drawn-down and remaining funds with award statistics and cumulative charts | Financial oversight, reconciliation, planning |
| Scores report | View scoring by evaluator with score bars; filter by reviewer or date range | Reviewer consistency, moderation, fairness |
| Audit trail | Logs who changed what and when, attributed and timestamped | Audit defence, governance, appeals |
| API and integrations | Push structured data to CRMs, data warehouses and analytics pipelines | Dashboards, accreditation, board reporting |
Does grant reporting software need IT to run?
Not with Submit.com. Administrators build and run their own reports without a developer. Choose the questions and columns you want, apply filters, generate the charts, and export, all from the reports area. Because the tools sit on the same data your team already works in, there is nothing to rebuild and no export scripts to maintain.
One reporting suite for grants, scholarships and awards
Most platforms silo these. Submit.com runs grants, scholarships and awards on the same reporting foundation, so a funder report, a named-fund donor report and an awards score analysis all come from one place, with the same audit trail behind them. Learn more about grant management software, scholarship management software and how it all connects through the Submit.com API and integrations.
Frequently asked questions
What is audit-ready grant reporting?
Audit-ready grant reporting means every figure you report can be traced back to a logged decision. In Submit.com, every action is timestamped and attributed to a user, so you can show that a process was fair, consistent and properly documented whenever it is questioned.
Can you export grant application data to CSV?
Yes. The Form Summary lets you filter by status, tag, date range or any form answer, customise the columns shown, and export the full dataset as a CSV. Excel export and cell-level table extraction are also available.
Can I track drawn-down funding across a portfolio?
Yes. Grants Reporting tracks amounts awarded, drawn down and remaining across your portfolio, with lowest, average and highest award statistics and cumulative charts showing how funding has moved over time.
Can I turn application answers into charts?
Yes. The Breakdowns section turns any form question into a pie or bar chart, and can plot location answers on a map. Charts are filterable and exportable for presentations and reports.
Does grant reporting software need IT support to run?
No. Administrators build and run reports themselves in Submit.com, selecting questions, applying filters, generating charts and exporting, without a developer or custom scripts.
See your reports build themselves
Book a walkthrough and we will show you how Submit.com turns your review process into audit-ready reports for boards, funders and auditors.
Book a demo