Submit.com Awards Management Software for the Full Awards Lifecycle
Collect entries, run multi-round judging, keep entrants informed and report on results in one secure workspace. Submit.com awards management software is configured without code, so each award runs to its own rules.
Trusted By Awards Organisers Across Ireland, the UK and Beyond
Professional bodies, chambers of commerce, local authorities and universities use Submit.com awards management software to run fair, well-documented awards with less manual admin.
- Rated 4.8 out of 5 on G2
- Most teams go live in days
- Used for awards by Chambers Ireland, Cork City Council, CIPD Ireland and LEGOLAND Malaysia Resort.
What Submit.com Awards Management Software Covers
Most awards follow the same sequence, even when the rules differ. Submit.com handles each stage in one place, so a single record holds the entry, its files, every score and comment, and every message sent about it.
Collect
Branded, mobile-friendly entry forms with conditional questions, autosave, file and video uploads, and entry fees through Stripe.
Review
Share folders of entries with each judging panel. Judges score against weighted criteria, add notes and can see entries without contact details.
Decide
Sort and filter entries by score and tag to build shortlists, then invite selected entrants to the next round without a new form.
Communicate
Send confirmations, phase invitations and outcome emails from form-specific templates, and message groups of entrants or judges by tag or status.
Report
Report on entry volumes, scores by judge and criterion, and entrant breakdowns, then export to Excel, PDF or comma-separated values files.
Why Awards Teams Choose Submit.com
Move beyond spreadsheets and general form tools with software built for awards entries, judging and defensible results.
Built for Compliance & Transparency
Role-based permissions, audit trails of entries, reviews and decisions, and configurable data retention support fair, accountable judging.
Scalable, No‑Code Workflows
Fair, Consistent Judging
Weighted score bars, required scoring notes, blind judging settings and tag-based routing give every judge the same structure.
Better Experience for Entrants & Judges
Purpose-Built for Awards Programmes of Any Size
From a specialist award with a few dozen entries to a selection process with more than 5,000, Submit.com gives you control and visibility at every stage.
- Professional bodies and chambers of commerce
- Local authorities and government departments
- Universities and research organisations
- Charities, foundations and industry bodies
“Submit.com is versatile, customisable, has incredible depth, functionality but at the same time is easy to use and is all backed up by excellent customer support ! There is no doubt it has brought significant efficiencies to our workflow.”
Key Capabilities of Submit.com Awards Management Software
Open any area below to see how it works in practice. For the complete list, see all Submit.com features.
Multi-round judging and scoring
Panels see only their own entries, scores are weighted and totalled automatically, and entrants move between rounds without new forms.
Route
Tags send each entry to its category folder.
Score
Judges score against weighted criteria.
Shortlist
Filter by score range and tag.
Advance
Invite shortlisted entrants to the next phase.
Panel assignments
Each folder holds a category or shortlist and is shared with the judges for that set. External judges get limited accounts, with permissions set folder by folder.
Scoring criteria and weighting
Score bars give every judge the same scorecard, with weighting, grouped criteria and optional required notes. Submit.com shows each entry's total and the average across judges.
Blind judging
Folder settings hide entrant names and contact details from judges, and an anonymise data option redacts details from entries.
Moving entries between rounds
Phased submissions take one programme from nomination to final, each phase with its own questions and invitation email.
Track entries from submission to final selection
Branded forms, uploads, entry fees and tags keep every entry in one record, from first draft to final decision.
Entry forms for each category
Conditional logic shows only relevant questions, forms save progress automatically and can be offered in Irish, Welsh or Polish as well as English.
Attachments and media
Entrants upload files of up to 300 megabytes by default, record video in the form or link to Dropbox, YouTube or Vimeo.
Entry fees
A payment question collects fees through your own Stripe account, so payments sit with the entry.
Entry status tracking
Tags sort entries automatically and can be shown to entrants, while the drafts view shows how much of each form is complete.
Entrant and judge experience
A branded, mobile-friendly portal for entrants, a focused scoring view for judges, and messages that stay with the entry.
For entrants
Apply on any device, save and return, track progress and sign in with Google, Microsoft, LinkedIn or Facebook.
For judges
Each entry opens with the submission on the left and scoring and comments on the right, with judging guidance attached to the folder.
Keeping people informed
Form-specific email templates handle confirmations, invitations and outcomes, and group messages go to everyone with a given tag or status.
Reporting, audit trails and security
Scoring reports, exports and audit trails show how decisions were made, on a platform with recognised security credentials.
Reporting
Scoring reports by judge and criterion, breakdown graphs and maps, and exports to Excel, PDF or comma-separated values files.
Audit trails and permissions
Role-based permissions, recorded activity on entries, reviews and decisions, and configurable data retention.
Security and certifications
Encryption in transit and at rest, multi-factor authentication and single sign-on, with SOC 2, Cyber Essentials and G-Cloud supplier status. Security and compliance.
Integrations and branded portals
Connect entries, scores and decisions to your other systems, and run the portal on your own brand.
Application programming interface
Token-based authentication and webhooks let data flow to a customer relationship management system or reporting dashboard, directly or through tools such as Zapier, Make or Power Automate. API and integrations.
Branded portals
Run your awards portal on a branded domain with your own theme, images and navigation.
Awards programmes running on Submit.com
These customer stories show how organisers in Ireland and Europe use Submit.com awards management software to manage judges, categories and high entry volumes.
23
external judges, each limited to one category
Cork City Council
Cork Lifelong Learning Awards
The council moved nominations from post and email to Submit.com, sorted them into categories automatically and scored each against five criteria. Results were calculated automatically, with overall totals visible only to internal staff.
3
awards programmes judged online
Chambers Ireland
Chamber Awards, Corporate Social Responsibility Awards and Excellence in Local Government Awards
Applications used to be printed once per judge and posted out. Volunteer judges, some of them retired executives, now review online from wherever they are, and only one or two needed a walkthrough.
5,500+
applications from 140 countries
The Next Web
Global Entrepreneurship Summit 2019
More than 50 evaluators judged applications across five categories, with each category in its own folder and judges given access only to theirs, before the field was narrowed to just over 1,000.
CIPD Ireland and LEGOLAND Malaysia Resort also run awards on Submit.com.
Recognised. Certified. Trusted.
Top Rated Management Software on G2
Certifications & Trust
Designed for Every User
For Entrants:
- Apply through a branded portal on any device, save and return, track progress and sign in with Google, Microsoft, LinkedIn or Facebook.
For Judges & Panels:
- See only the folders shared with you, with the entry on one side and score bars and comments on the other.
For Administrators & Program Managers:
- Configure forms, rounds, scoring and emails without code, and track entry and judging progress from the dashboard.
What is The Award Management Process?
The awards management process covers every step of running an awards programme: opening entries, sorting and screening them, judging across one or more rounds, deciding and notifying entrants, and reporting on results. Submit.com awards management software manages all of these steps in one secure workspace, so organisers, judges and entrants work from the same record.
How Submit.com supports each stage of the awards lifecycle
What organisers typically need at each stage, and the Submit.com capability that supports it.
| Stage | What organisers usually need | How Submit.com supports it |
|---|---|---|
| Entry collection | Entry forms that differ by category, with supporting files and an entry fee | Branded forms with conditional questions, file upload and video questions, and payments through Stripe |
| Sorting and screening | Entries routed to the right category and judging panel without manual copying | Tags applied automatically from answers, with tags that send entries to the matching folder |
| Judging | Consistent criteria, written justification and control over what judges can see | Score bars with weighting, groups and required notes; folder settings that hide entrant names and contact details |
| Shortlisting and further rounds | Moving selected entrants to a later stage without a second form | Phased submissions, invitations to the next phase and the option to skip phases |
| Communication | Confirmations, reminders and outcome messages that match the programme brand | Form-specific email templates, phase invitation emails and group messages by tag or status |
| Reporting and records | Results, judge activity and participation data for boards and sponsors | Scoring reports by evaluator, breakdown graphs, filtered exports and audit trails |
Is Submit.com the right fit for your awards programme?
Submit.com awards management software is usually a good fit when an awards programme has outgrown email, spreadsheets and a general form builder, and you want to configure each programme yourself.
A good fit if your programme has
- Several categories, each with its own questions or criteria
- More than one judging round, such as a shortlist and a final
- External or volunteer judges who should see only their own entries
- Entry fees collected with the entry
- A need to show how results were reached if an entrant asks
- Awards, grants or scholarships you would like to run in one workspace
Questions to ask any awards platform
- Can each category have its own questions and criteria without a separate form?
- How are entries routed to judging panels, and can judges see only their own entries?
- Can you hide entrant identities from judges, and what remains visible?
- How are scores weighted, totalled and exported, and can you see each judge's scores?
- Who can change scores or decisions, and is that change recorded?
- Can you reuse this year's set-up next year?
- Which security certifications does the supplier hold, and will it complete your security questionnaire?
Want a structured way to compare suppliers?
Implementation, support and pricing
Because programme timing matters, start set-up well before your entry window rather than switching platforms mid-cycle.
Go live quickly
Submit.com reports that most teams go live in days rather than months, starting with one programme and reusing templates for later ones (source: How Submit.com works).
Guided onboarding
Submit.com's customer success team helps you set up forms, folders, score bars and email templates before entries open, and judges get simple accounts that need no training session.
Plans and pricing
Pricing is an annual subscription with Starter, Pro and Enterprise plans, and the features available depend on the plan. Compare Submit.com plans or request a quote for your programme.
Frequently Asked Questions
Can Submit.com awards management software run multi-round judging?
Do we need technical skills to run our awards?
Can judges review entries anonymously?
Yes. Folder settings let you hide an entrant’s name and contact details from the judges who use that folder, and Submit.com also offers an anonymise data option for redacting details. Ask your account team which approach suits your categories, because entries that name an organisation in their answers may still need editorial guidance for entrants.
Can Submit.com collect entry fees?
Do judges need training or special software?
Can we reuse our awards set-up next year?
Can entry forms be offered in Irish or Welsh?
Yes. Submit.com supports multilingual forms, with Irish, Welsh, Polish and English listed on the pricing page. Availability depends on your plan.
What support is included?
Every customer receives guided onboarding and access to the Submit.com help centre and support team. Higher plans include a dedicated account manager with priority support. Your quote will confirm what is included for your programme.